Privacy information
Privacy notice — updated 4 November 2026. Submissions are open. The retention schedule below has been approved by the operator; its technical implementation and the remaining provider arrangements remain under operational verification.
Operator and contact
CalbisPress is operated by Bussecon International Ltd., a company registered in Türkiye. Privacy and general enquiries: [email protected]. Editorial enquiries: [email protected].
Official company address (Istanbul): Esentepe Mah. Büyükdere Cad. No: 199/6, Levent 199, Levent, Sisli – Istanbul, Turkiye.
London contact office: 27 Old Gloucester St, Holborn, WC1N 3AX, London, UK.
The operator confirms the Levent address above as its official company address and states that the corresponding trade-registry update is in progress. The London address is a contact office; it is not presented as a UK registered office.
Information and purposes
The publishing platform processes account and contact details, affiliations, contributor information, manuscripts, supporting files, editorial correspondence, review records and decisions. Information may be supplied by you or by co-authors and authorised editorial participants. Session cookies support sign-in; access and security records support operation and protection of the service.
Information is used to administer accounts and submissions, manage review, communicate editorial decisions, support publication, respond to requests and protect the integrity of the scholarly record. Public author attribution and publication metadata are distinct from private account and reviewer information. Do not include identifiable research-participant or sensitive personal information unless the editorial office has confirmed an appropriate handling process.
Editorial messages and optional announcements
Messages necessary to administer an account or submission are separate from optional newsletters, calls for papers and calls for chapters. Optional announcements require a separate subscription choice; submitting a manuscript will not automatically subscribe an author. Declining or withdrawing an optional subscription will not affect editorial consideration or necessary submission notifications. Optional subscriptions are managed through Brevo. Verification of the subscription and unsubscribe process remains an operational check; no general announcement campaign has been launched.
Proposed publishing services
Use of iThenticate for similarity screening and Crossref for DOI registration is under consideration. This notice does not represent either service as an active Calbis integration or confirmed membership. Any future transfer of manuscripts or contributor metadata will be described after the service arrangement, data fields and applicable safeguards have been confirmed.
Hosting and service providers
Our infrastructure contact identifies the primary hosting as Hetzner, Frankfurt, Germany. This location is based on information supplied by that contact; the contracting entity and provider terms are being documented separately.
Cloudflare handles website delivery and preview access. Google Workspace handles editorial email. Encrypted operational backups are stored in an organisation-owned Google Workspace shared drive. Tailscale supports authorised administrative access. Mac Studio is a development and administration environment, not the public hosting server; controlled recovery copies may also be held there.
Editors and reviewers receive access appropriate to their assignments. Hosting location alone does not mean that all processing takes place in Germany: service-provider operations and authorised overseas access must also be considered. Applicable provider agreements, processing locations and international-transfer safeguards remain subject to documentation and verification by the operator. Encryption is used as a security measure; it does not replace those arrangements.
Approved retention schedule
The following periods trigger a review of necessity, rather than unconditional automatic deletion. Records no longer needed are to be deleted or anonymised. A documented dispute, integrity investigation, legal obligation or continuing rights requirement may justify a limited extension with a further review date.
- Unused, unverified accounts with no associated submission: review after 30 days from registration.
- Unsubmitted drafts: review after six months without activity; allow 30 days following notification before closure or deletion.
- Rejected or withdrawn submissions: review two years after the final decision or withdrawal.
- Private editorial records for published work: review seven years after publication.
- Inactive accounts with no continuing editorial-record requirement: review after two years without activity, with 30 days' notice.
- Routine support correspondence: review twelve months after the matter closes; substantive editorial or contractual correspondence follows the relevant record category.
Published works, necessary attribution, bibliographic metadata and linked corrections or retractions may be retained to preserve the scholarly record, subject to periodic necessity and accuracy review. This does not justify indefinite retention of all private contact details, account credentials or reviewer identities.
Operational access/application logs and raw usage-event logs are subject to a 30-day expiry policy. SSH authentication, firewall and scheduled-task diagnostic logs are subject to a 90-day policy. Automated expiry runs hourly, with daily rotation for system logs; system journal copies are limited to 30 days and may expire sooner under storage limits. These limits cover logs on the VDS, not provider-held logs. Historical backups and maintenance copies remain under the preservation hold described below; new routine backups exclude transient usage and scheduled-task logs.
Backups and the temporary preservation hold
Automated backups run on the VDS independently of the development computer and are encrypted before upload to the corporate shared drive. Upload integrity is checked. A download, decryption and archive-integrity test has also been completed.
The intended backup rotation is a daily window of approximately fourteen days and monthly copies for the current and preceding two calendar months. Age-based cleanup is temporarily paused during migration. Earlier personal-Drive and local recovery copies remain under this preservation hold; the corporate shared drive is now the automatic destination. Copies and maintenance exports must be included when the hold is lifted and retention is applied.
Deletion from an active application does not instantly remove information from recovery copies or a provider's deletion pipeline. Recovery copies are restricted to restoration purposes. The recovery procedure must ensure that completed deletion requests are reapplied after a restore before restored information returns to ordinary use.
Requests and outstanding operational checks
Contact [email protected] with a privacy question or request. Requests are handled by the operator’s designated contact. Depending on the applicable law and circumstances, rights may include access, correction, erasure, restriction, objection, portability and withdrawal of consent where processing relies on consent. Necessary identity checks should be proportionate; rights are not all unconditional.
The operator still needs to complete and verify the purpose-specific processing grounds, provider and transfer arrangements, retention procedures and the applicable supervisory-authority complaint information. Submission must not be treated as blanket permission for unrelated marketing. This notice will be updated as those arrangements are verified.